Scope of Work

• Assisting project team in all management activities including financial, planning and contracting aspects
• Providing administrative and technical support of a clerical nature as required to a project team
• Assisting in performing such tasks as maintaining project documentation and records
• Acting as the first point of contact in a “hot-line” situation by accepting incoming calls, logging calls, attempting to resolve simple problems and following established procedures for more difficult problems
• Tracking project change requests
• Maintaining and updating relevant project information in manual and/or electronic files; project information might include such things as project activity schedule, status reports, correspondence
• Communicating with project management a on administrative matters related to the project
• Assisting in the preparation and coordination of documentation in response to scheduled and unscheduled reports, returns and observations to update management of project progress
• Receiving incoming mail (both hard copy and e-mail), prioritizes, assesses urgency, sets deadlines
• Developing/maintaining bring forward (BF) and other control systems for action items
• Researching and locating background information, analyzes, extracts relevant information and writes summaries
• Maintaining and tracking financial transactions, enters commitments and expenditures into the projects financial budget.

Requirements

• 3+ years of demonstrated experience as a Project Administrator with detailed descriptions of previous projects/jobs and full references
• Previous government experience considered an asset
• Candidates must provide references with their resume.
• Candidates must hold an active Security Clearance with the Government of Canada.
• A professional certification (not a certificate) related to Project Administration or Project Management is an asset.
• Work will primarily be conducted in English. Bilingualism is an asset.
• Location of work: Primarily remote, but you may be called in to meetings in the Ottawa/Gatineau area.

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